The guest profile field save contact data in the guest profile determines whether or not the guest’s contact data is saved in the database. The following options are available:
•yes
The guest has agreed to have his/her contact data saved.
•no
The guest has refused to have his/her contact data saved. Data that has been entered already will be automatically erased after pressing new or modify.
i N.B. Contact data entered in a reservation will also be automatically erased.
•anonymisation after check-out
Use this option to retain the contact data for as long as the guest holds a reservation until the end of the stay. To carry out the anoymisation after check-out, the night audit must include the batch anonymise guest (programme is available under reports - misc. programs).
The fields that are affected by the anonymisation are defined under registry heading [14850]:
•address fields (street, P O box, country, post code, city)
•phone, phone 2
•fax, fax 2
•mobile, mobile 2
•web, web2
Figure 7: Saving contact data field in the guest profile
For another option to anonymise guest contact data, based on the last date of stay, see “Special Subjects” - Anonymising Guest Contact Data.