You can write-off city ledgers entirely or partly. SIHOT shows the postings in a protocol. In addition, all amounts written-off are shown in the clearing protocol.
Highlight the posting(s) you wish to write-off. Press the button write-off. The payment-dialog pops-up and automatically calculates the sum of all selected posting. This sum can be overwritten, should you wish to write-off the sum only partially. Enter the internal bill number and select the payment type. The dialog also offers the option of including the commission details (if applicable). Press the button post with or without receipt as required.
To view the settlement protocol, double click on the respective entry in the list box.
Settled city ledger amounts can be viewed by selecting the radio-buttons settled city ledgers or all city ledger accounts.
The city ledgers that have been written-off remain in SIHOT until the time of the next database clearance of city ledgers as defined in the registry.
A city ledger with a large amount of entries that have been written-off, can take a long time to load. In such a case, you can clear the account specifically by calling up a context menu with the keys Ctrl + Shift + right mouse click and choosing the function clear postings.
A payment on city ledger can be used to write-off open balances and to keep the remaining amount as a credit on the account. Highlight the payment and choose the function settle posting. Highlight the city ledger(s) to be written-off and press the button write-off. SIHOT opens the payment-dialog. Enter the invoice number and the payment type and press the button post with or without receipt as required.
The clearing protocol can be called up daily or as required to show the amounts written-off.