The handling of petty cash is done via the button petty cash in the cash register-dialog. This function is to be used only to record expenses which are not related to a sale.
Enter a text to be printed with the posting in the cash journal under description. SIHOT enters cash as a default payment type. SIHOT also generates an automatic cash receipt number.
The cash journal shows the receipt number and the manual text for Accounts to process these expenses accordingly.
i NB: “Expenses” are costs incurring for the hotel itself, such as staff coffee, cleaning agents, etc.
i These expenses are posted as a minus, as cash is taken out of the float. This requires a special service master file, which explicitly allows negative postings. Takings, however, are posted as a plus, as money is added to the float. This requires a special service master file, which does not allow negative postings.
Figure 32: Posting petty cash
Figure 33: Sample service master file for posting petty cash