Field Properties Configuration Accounts

VAT rate

Accounts requires a code during the transmission to define the VAT rate included. Enter the VAT according to the keys of the accounts software. The information for certain programs such as “DATEV” is available only from you tax advisor.

VAT code

Enter the short VAT code for the respective set

Credit card payments individually

If no, the credit card figures are handed over to Accounts in cumulated form. The account number is taken from the definition of payment types.

If yes, each credit card payment is handed over separately.

When using an interface to “DATEV”, the setting must be no!

City ledger payments individually

If no, the city ledger payments are handed over to Accounts in cumulated form. The account number is taken from the definition of payment types.

If yes, each debtor is handed over separately. the account number will be determined according to the debtor’s guest number: <4 digits hotel number><6 digits guest number>, i.e. SIHOT transmits a ten-digit debtor number.

When using an interface to “Filosof”, the debtor number is determined by the number entered in the guest profile.

When using an interface to “DATEV”, each debtor may be transmitted individually as well.

No city ledger postings

If no, then SIHOT transmits payments on city ledger to Accounts as well.

If yes, then SIHOT does not transmit debtor payments to Accounts. This setting must be used when incoming payments for city ledgers are written off in the Accounts program.

When using an interface to “DATEV”, the setting must be no!

Individual payments

If no, the payments are handed over to Accounts in cumulated form. The account number is taken from the definition of payment types.

If yes, each payment is handed over separately.

Do not transfer payments

Payment types entered in this field will be excluded in the handover to Accounts. E.g. if deposits are first recorded in Accounts and then transmitted to SIHOT, it would not make sense to transfer them back to Accounts.

Export path

Enter the path in which the Accounts program awaits the handover file. Standard: u:\FiBu.

When using an interface to “DATEV”, the files DE* and DV* are located here as well.

Import path

Enter the path, in which SIHOT awaits the handover files from the accounts program. This import is used e.g. for deposits recorded in the Accounts program that have to be transmitted to SIHOT. These payments will be posted to the respective reservation accounts.

Hotel account

This is the contra account for all postings.

When using an interface to “DATEV” or “Filosof”, you do not have to enter the account here. The account is determined by the definition of the revenue account or payment type.

Statistics account

This account contains changes in the guest account balance within the writing-off period.

When using an interface to “DATEV”, this field is not used.

Accounting Department

This is the expense account of the hotel in the Accounts program.

When using an interface to “DATEV” or “Filosof”, this is determined by the definition of the revenue account.

Due in days

This is the due date to be transmitted to the Accounts program.

Due in … days for cash discounts

If cash discounts are granted, enter the due date for entitlements of the same.

Cash discount of…

Enter the cash discount percentage.

Collective account for “deposit payments”       

See also import path (above). If the reservation number for imported payments cannot be determined for any reason, the payments are posted to a collective account defined here, so that they can be checked and distributed manually.