Banquet Room Master File

Master Data:

Room

Number or code of the room

Description

Full title or name of the room

Category

Select the category of the room.

Location

Select the location of the room.

Feature 1-3

Selection the features which characterise the room.

Comment

Enter a comment to the room. The comments are automatically taken over in the event reservation.

Accounting department

Enter the cost centre for any expenses.

Room rental

Enter the room rental charges per day. This amount will be taken over in reservations as a guideline.

Guaranteed revenue

Enter the minimum revenue to be generated when reserving this room. (guideline)

Tab Additional Information:

Room size

(LxWxH)

Enter length, width and height of the room.

Door size

(WxH)

Enter the width and height of the main entry to the room.

Volume (m³)

Enter the room volume.

Net surface (m²)

Enter the actually available floor space.

Floor space

(m²)

Enter the total floor space.

Current (A)

Enter the maximum current to be sapped from the mains supply.

Sequence

In order to alter the normal sequence of the rooms within the event rack, enter the position manually.

Supplier

Enter the name of the supplier if the facility is provided externally (e.g. a function tent) or in case of outside facilities (e.g. theatre, conference centre).

Tab Configuration:

Main room of the event

If yes, the room can be reserved as the main room of an event. If no, the room can not become the main room of an event. This entry will be the presetting in a reservation when the room is selected.

Shared room

If yes, the room will be able to accommodate several unrelated functions at the same time. If no, the room can be allocated to a single function at a time only.

Maximum number of ove­rbooking rooms

Enter the maximum number of overbooking rooms permissible, i.e. to which extend the room may be overbooked. For shared rooms, this figure determines the maximum number of reservations to be accommodated at the same time.

Tab Equipment:

Equipment

Select the equipment permanently installed in the room, for which no explicit reservation is required (e.g. white board).

Extension

Enter the telephone extension.

Business calls

Automatic display as per extension master file.

Private calls

Tab Table Set-up:

Table set-up

Enter all possible table set-ups.

Number of pax

Enter the maximum number of persons per set-up.

Set-up time

Enter the standard time for setting-up the room.

Clean-up time

Enter the standard time for removing the set-up.

Tab Combinations:

Banqueting Suite, Description

Enter the rooms which together make up the suite (max. 20 rooms per suite).

Blocked by

If the room is part of a banqueting suite, the suite name is displayed automatically. In case of the suite being reserved, this room will no longer be available for other bookings.