You can combine individual, group, reservations and/or misc. accounts on one invoice as required.
The accounts can be selected as follows:
•Enter the room numbers and press enter. You can enter several rooms at the same time by entering a range of numbers (e.g. 110:120), individual rooms separated by commas (e.g. 110,112) or a combination of the two.
•Open the tab collective account and press the button search accounts. Select the account(s) to be added to the collective account.
•Press the button departures and select the account(s) to be added to the collective account.
Figure 12: Accounts to be settled collectively
At this stage you are still able to post charges to any of the accounts included in the collective account. Highlight the account to which charges should be added and press the button posting. Proceed with the posting as normal.
Having completed the compilation of the collective account, press the button collective account. The settlement profile opens to settle all accounts within the list box.
If you press the button settlement (instead of collective account), SIHOT offers different options as to how to proceed from here:
•Settle the selected account only.
SIHOT settles only the highlighted account.
•Collective settlements of all accounts.
SIHOT automatically transfers all individual accounts to the main account, which is highlighted in red, and settles this account. The main account can be assigned to any account in the collective account listbox, via context menu.
•Settle all accounts individually, using different methods of payment.
SIHOT settles each account separately and allows you to enter the payment type for each account.
•Settle all accounts individually, using the same method of payment.
SIHOT settles each account separately using a pre-selected payment type.
Figure 13: Query on settling collective accounts
Figure 14: Collective account settlement via main account