A reservation for hotel rooms can be linked to an event reservation and thus included in the event confirmation. The link shows in the event reservation’s tree – a double click on the entry will open the Front Office reservation-dialog. This dialog, in turn, features the active button event reservation, with which the event reservation can be accessed directly.
For new hotel room reservations, the context menu features the function create reservation. This function not only opens the reservation-dialog, it also creates a reservation for accommodation in the name of the client, with the dates of the event reservation and the number of guests attending the event.
When creating a reservation, a query will pop-up to determine which reservation type is to be applied to the rooms. If the event reservation is optional, then this reservation type will also be suggested for the Front Office reservation. If the starting date of the event is the same as the actual hotel date, SIHOT suggest the reservation type definite. For future reservations, SIHOT suggests the reservation type defined under registry key [6015].
Figure 49: Query regarding reservation type
To link an already existing hotel room reservation to the event, open a separate window for the reservation-dialog in the Front Office menu and conduct a reservation search. Highlight the respective reservation and drag & drop it onto the event’s tree.
To severe the link between accommodation and event, highlight the reservation in the tree and press the Del-key. You can then either just remove the link between the reservation and the event or remove the link and cancel the accommodation booking at the same time.
The branch of the reservation for accommodation also opens up to display the rooming list as entered in Front Office.
Figure 50: Reservation for accommodation within the event tree
Figure 51: Event link in a Front Office reservation
Use registry key [9238], to prevent that the Front Office reservation will be automatically given the same option date as the event.