Night audit schedules and the batches they are to contain are set up in the layout Create schedule for night audit (menu Master files - Configuration).
A standard night audit schedule for daily use usually contains the following batches, in addition to the hotel- and client-specific programs:
•Change hotel date
•Post fix services
•Save revenues
•Store statistics
•Save occupancy definitive/tentative
•Cash journal
•Outgoing invoice journal
•Invoice split
•Revenue report
•Guest account list
•City ledger balances
•GM’s info
•Posted services
•Cancelled reservations
•Housekeeping report
•Departures and arrivals reports
•Save database (backup)
Use the column Posting frequency to define certain days on which the batch is to be carried out. If you keep this column blank, the batch will be carried out every time the schedule is run. Using posting frequencies, you can also incorporate batches that are only run at the end of a month or at the end of the year.
For printouts, it is important to check the configuration of the printers:
•Within a network, every printer available must be installed at every work station.
•The name of the printer and the authorisation must be identical at each work station.
SIHOT will use the printer assigned to the first program of the schedule as the [default] printer for all other programs. If the printer in the first program is also set to [default], all printouts will be done on the respective work station’s standard printer (setting in the operating system).
The following Print options are available:
•No print-out is to be produced.
•The document is printed and an electronic copy is to be kept on file for a certain number of days (as per registry key [5102]).
•The document is printed and no electronic copy is to be kept on file.
•The document is printed and an electronic copy is to be kept on file indefinitely.
•No print-out is to be produced, but an an electronic copy is to be kept on file until indefinitely.
To send protocols and reports by mail, the following configurations are required:
•Hotel master file:
Enter the hotel’s SMTP-server for sending emails.
•Create schedule for night audit (menu Master files - Configuration):
For each batch to be send by email, specifiy the attachment format and the email recpient(s).