Allocate free rooms

Use the layout Allocate free rooms to quickly select available rooms for the arrivals for a certain day or for a whole period.

The layout is called up in the menu Housekeeping.

To allocate rooms with this layout, proceed as follows:

Ø Enter the date or period using the fields Arrival to – from.

Ø Leave the field Room allocated blank (all arrivals will be displayed) or select Yes or No to display either reservation with an allocation or reservations without allocation.

Ø Click Search in the function pane.

The left window shows all arrivals of the selected date. If you’ve highlighted a guest, the reservation comment and the general comment entered the rooming list are shown in the lower part of this window. The right window lists the rooms that can be allocated.

Ø Highlight a reservation in the listbox.

Ø Select a suitable room in the right window.

Ø Click Assign  next to the room number.

The room is allocated to the respective guest.

Ø To remove an allocation, Release-icon  next to the allocated room number.

Figure 18: Assigning rooms

If there are rooms available in the reserved category, only these will be shown. In this case, the icon  indicates that the suggested room category corresponds to the reservation. If the reserved category is not available, remove the category in the room search, so that alternative rooms will be suggested - these are marked with the icon .

Figure 19: Alternative category listing